CAHOOTS Scheduling Admin Support

Qualifications:
Experience in scheduling and shift-planning and utilization of scheduling software. Proficiency in word processing and database applications. One year’s experience in administrative support or clerical role preferred.

Also Desired:
-Task oriented, good interpersonal communication skills.
-Familiarity with Teams and Microsoft Excel

Responsibilities:

  1. Scheduling of field-based CAHOOTS services, including van shifts, CORT/outreach, and mobile clinics.
  2. Maintenance of CAHOOTS scheduling records and application.
  3. Collaborate with CAHOOTS committee buckstoppers to ensure committee members are not scheduled as overtime.
  4. Track vacation requests and coverage needs and bring these items to weekly CAHOOTS department meetings.
  5. Program correspondence, typing and form design.
  6. Regular presence in the office.
  7. Participation in program and clinic responsibilities including regular attendance at weekly CAHOOTS program meeting.
  8. Monitor overtime accruals and identify preventive measures to minimize demand.
  9. Assist Program Coordinators and Fiscal department with payroll issues as needed.
  10. Management of other routine business.
  11. Other tasks as assigned.
  12. Must complete New Staff Orientation/New Volunteer Training and 6-month probation period.
  13. Reports to CAHOOTS team.
  14. Maintain full transparency with CAHOOTS team.
  15. Complete 2 six-hour ride-alongs within three months of hire.

Hours: 4-6/wk

Term Duration: position sunsets every two years and is rehired.

Wage: $18/hr

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