Interim Medical Program Coordinator | White Bird Clinic

Interim Medical Program Coordinator

This position is being hired for 30 hours/week.

Pay and Benefits:

$20.08/hr. plus benefits including medical/dental/vision insurance

Job Description:

The aim of this position is to provide leadership and direction to improve existing systems and resources at the medical clinic; to represent the Medical Program in the local professional and planning communities; to develop closer coordination between the Medical and other White Bird programs; and to seek additional backing in order to sustain and expand White Bird’s capacity to deliver medical services to underserved populations in our community.


  • Program Buck stopper- Coordinate ongoing functions required for White Bird Clinic to maintain an allopathic medical clinic in compliance with our grants and accepted medical clinic practices.
  • Strategic Planning – Oversee Medical Program development and future planning.
  • Project Compliance and Reporting Management – Project Management (PM) and train others in PM skills for complex projects at Medical (i.e.: PCPCH Recognition, Meaningful Use Certification, etc.)
  • Finance – Track and predict Program financial status, including P&L and balance sheet.
    Work with program staff and Clinic/Community to maximize efficiency of program resources.
  • Grant Applications – Grants: Research opportunities, write proposals, review Admin drafts, and make sure Program is in compliance with requirements.
  • Revenue Generation – Provide oversight and direction of revenue streams, insurance billing, and maintenance of EPM patient records.
  • QI Oversight – Program’s Quality Assurance Officer (PCPCH). Working with the Program’s Clinical Quality Advocate [new job responsibility for Medical Director] will develop and prioritize quality initiatives for the Program.
  • FQHC: Keep up to date on requirements for maintaining White Bird Medical Clinic’s FQHC status.
  • White Bird Collective – Liaison with other White Bird Programs.
  • Local Politics – Represent the Program and the Clinic in CCO/Coordinated Care Meetings both in the Clinic and in the Community.
  • HIPAA – Medical Program HIPAA Security Officer (MU)
  • Program Management – Coordinate the Medical Administrative meeting to steer program development and population-based healthcare management (PCPCH)
  • Transition management and Stability – Once hired, train the new Medical Program Coordinator and Medical Operations Coordinator in effectively managing a program at White Bird and in the details of the White Bird Medical Clinic.


  1. Five (5) years of experience in progressively more responsible human service or medical administrative positions.
  2. Three (3) years of experience in a primary care medical care clinic.
  3. Extensive knowledge of Federally Qualified Health Center management
  4. Working knowledge of PCPCH, Meaningful Use, Population Based Healthcare, PDSA Quality Assurance Framework, and Metrics based management techniques.
  5. Extensive knowledge of NextGen EHR/EPM
  6. Strong project management, attention to detail, written and oral communication skills
  7. Proven leadership and relationship management skills
  8. Ability to work independently and to a deadline
  9. Patience, intelligence, communication skills and a sense of humor
  10. Complete new employee orientation –employee must complete NVT and become “Desk Trained” at the 341 E. 12th Avenue, Eugene location and will be responsible for desk shift coverage.


  1. Experience in working in a consensus environment
  2. Bi-lingual English and Spanish
  3. Knowledge of White Bird History

This position is being hired for 30 hours a week at program coordinator pay and will report to the Medical Director and Clinic Coordinators. Six-month probation period.



You can apply online by filing out the form below or you can download the application packet here and mail it in.

Instructions: Please read job description and summary of the history of White Bird Clinic, then complete this application and submit it to the Clinic by the advertised deadline. Please be sure that you have answered all pertinent questions. Feel free to attach copies of your resume or vita and cover letters, if you wish.

First/Last Name:




Date Available:

Drivers License:

List three references, their addresses, phone numbers and occupations:

Reference 1

Reference 2

Reference 3

Provide last date of employment:

Work History: List below your work experience, including volunteer work. Include the job title, name and address of employer, name of supervisor, dates of hiring and leaving, and reason for leaving.

Education: Please list your training and education, including degrees and certifications earned, and list any other qualifications relevant to this position. (If the position you are applying for requires current certification as an RN or EMT in the state of Oregon, please upload a photocopy of your certification with your resume at the bottom of this page.)

Why do you want to work at White Bird? In a collective?

How would you work with a large, unruly, slightly crazy, and occasionally unreliable group of staff or volunteers?

Given the job description, please provide any information about yourself that will help us in making a decision.

Supplemental Questions for this position:

No Question

No Question

No Question

No Question

No Question

No Question

No Question

No Question

No Question

No Question

If you have a resume and/or cover letter, use the following to search your file system for those documents.

Resume (limit 3MB):

Cover Letter (limit 3MB):

The electronic signature authorizes White Bird Clinic to contact any sources and references to verify and obtain information in assessing my qualifications, unless otherwise specified on application. I certify that all my statements on this application are true.



Please note that after you submit this application it may take up to a minute to submit your application and supporting documents. Please do not close the window or cancel the process until you get the message that your application has been submitted. Contact us at with any questions.