CAHOOTS Scheduling Support | White Bird Clinic

CAHOOTS Scheduling Support

6-12 hours per week

Pay and Benefits:


Job Description:


Experience in scheduling and shift-planning and utilization of scheduling software. Proficiency in word processing and data base applications. One year’s experience in administrative support or clerical role preferred.


Also Desired:

-Experience with non-profit social services.

-Knowledgeable of local social service providers and public safety and communications agencies.

-Financial skills including budgeting.



  1. Scheduling of field-based CAHOOTS services.
  2. Support and assist in monitoring scheduling for CORT/outreach services, and mobile clinics.
  3. Maintenance of CAHOOTS scheduling records and application.
  4. Collaborate with CAHOOTS committee buckstoppers to ensure committee members are not scheduled into overtime.
  5. Track vacation requests and coverage needs and bring these items to weekly CAHOOTS department meetings.
  6. Monitor Vacation and Sick time accruals and alert staff when they are approaching accrual caps.
  7. Monitor overtime accruals and identify preventive measures to minimize demand.
  8. Assist Program Coordinators and Fiscal department with payroll issues as needed.
  9. Program correspondence, typing and form design.
  10. Regular presence in the office.
  11. Participation in program and clinic responsibilities including regular attendance at weekly CAHOOTS program meeting.
  12. Management of other routine business.
  13. Other tasks as assigned.
  14. Must complete New Staff Orientation/New Volunteer Training and 6-month probation period.
  15. Reports to department coordinators.

Hours: 6/wk with authority to delegate an additional 6/wk on time card.

Wage: $18/hr


You can apply online by filing out the form below or you can download the application packet here and mail it in.

Instructions: Please read job description and summary of the history of White Bird Clinic, then complete this application and submit it to the Clinic by the advertised deadline. Please be sure that you have answered all pertinent questions. Feel free to attach copies of your resume or vita and cover letters, if you wish.

First/Last Name:




Date Available:

Drivers License:

List three references, their addresses, phone numbers and occupations:

Reference 1

Reference 2

Reference 3

Provide last date of employment:

Work History: List below your work experience, including volunteer work. Include the job title, name and address of employer, name of supervisor, dates of hiring and leaving, and reason for leaving.

Education: Please list your training and education, including degrees and certifications earned, and list any other qualifications relevant to this position. (If the position you are applying for requires current certification as an RN or EMT in the state of Oregon, please upload a photocopy of your certification with your resume at the bottom of this page.)

Why do you want to work at White Bird? In a collective?

How would you work with a large, unruly, slightly crazy, and occasionally unreliable group of staff or volunteers?

Given the job description, please provide any information about yourself that will help us in making a decision.

Supplemental Questions for this position:

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If you have a resume and/or cover letter, use the following to search your file system for those documents.

Resume (limit 3MB):

Cover Letter (limit 3MB):

The electronic signature authorizes White Bird Clinic to contact any sources and references to verify and obtain information in assessing my qualifications, unless otherwise specified on application. I certify that all my statements on this application are true.



Please note that after you submit this application it may take up to a minute to submit your application and supporting documents. Please do not close the window or cancel the process until you get the message that your application has been submitted. Contact us at with any questions.