Medical Scribe

Maintains a record of care during patient visits to the clinic by transcribing the contents of a patient’s chart as dictated by the provider, entering these into the clinic’s electronic health record, and ensuring that all aspects of the chart have been completed before it is signed by the provider.

Job Duties:

  • Charts history of present illness, review of systems, physical exam findings, and assessment and plan
  • Records medication, family, surgical/hospital, and social history
  • Completes all forms within the chart as necessary for billing, follow-up care, and HRSA grant compliance utilizing UDS measures
  • Assists the provider with equipment acquisition and set-up
  • Provides courteous assistance to patients when necessary (e.g. getting them a glass of water or pillow to lay on)
  • Maintains compliance with HIPAA guidelines

Skills and Qualifications:

  • Time management
  • Organization
  • Attention to detail
  • Professionalism with coworkers and patients
  • Oral and written communication
  • Familiarity with electronic health records
  • 60+ WPM typing speed with low rate of error
  • Consistently accurate spelling and grammar
  • Background in medical terminology, anatomy, and physiology
  • Familiarity with HIPAA privacy guidelines

Pay: $18/hour

This position reports to the Medical Director.

NOTE:  All positions at White Bird Clinic have a minimum 3 month probationary period.

Staff Physician

This position is being hired for up to 25 hours per week, and the salary is equivalent to $80/hr.

Staff Physicians are responsible for healthcare delivery in an integrated, team-based, evidence based Patient Centered Medical Home.

White Bird Medical Clinic is a participant in the National Health Service Corps (NHSC) Loan Repayment Program.

To apply for this position, email your CV and cover letter to ve@whitebirdclinic.org or fill out the application below.

Responsibilities:

  1. Responsible for provision of primary care services within the Medical Program.
  2. Responsible for compliance with accepted standards of care
  3. Provide on-site clinical supervision of nursing staff as needed
  4. Document visits and assign ICD10 and CPT codes according to Medicare standards.
  5. Provide Care Team leadership

Requirements:

  1. MD, licensed to practice in Oregon with current DEA Controlled Substance Certificate, Medicaid provider certification, and Dispensing Physician endorsement
  2. Strong commitment and experience in community health/public health.  Previous experience working with homeless / low-no income adults helpful
  3. Board Certified or Board Eligible in Family Practice
  4. Eligible for certification by the Department of Homeland Security as a Civil Surgeon
  5. A SENSE OF HUMOR!!

Preferred:

  1. Medicare provider certification
  2. Civil Surgeon certification for INS exams
  3. DOT certification for commercial driver’s license exams
  4. Experience in working in a consensus environment
  5. Bilingual English and Spanish

Accountability:

This position reports to the Medical Director.

NOTE: All positions at White Bird Clinic have a minimum 3-month probationary period.

Please contact ve@whitebirdclinic.org for more information.

Back Office RN – Relief Pool

This relief pool position is responsible for the day-to-day operation of the medical clinic’s back office including triage of unscheduled patients or potential patients, nurse visits, completing medical records, rooming patients, orienting volunteer RNs, completing referrals and diagnostics ordered by physician, and assisting the physician with treatment oriented needs as requested.

Pay and Benefits

This position is being hired for per diem coverage up to 32 hours/week, and the wage is $24/hr.

White Bird Medical Clinic is a participant in the National Health Service Corps (NHSC) Loan Repayment Program.

Job Description

Responsibilities

  1. Perform routine assisting duties for physician as needed and within scope of practice including, but not limited to referral coordination, lab follow-up calls, and med fills
  2. Complete “nurse visits” that fall within scope of practice and consult with the physician in the delivery of straight forward medical care
  3. Act as liaison between practice, patient and community medical agencies & diagnostic facilities to insure quality and continuity of care
  4. Sterilization of surgical instruments, maintaining supplies in treatment rooms, and working toward general cleanliness & order in back office
  5. Assist Front Office Reception
  6. Perform triage function at morning walk-in clinic. Specifically identify patients who need immediate referral to local Emergency Departments with patient report phoned to receiving facility. Identify and request registration of patients to be seen by physician(s) and ask to obtain record from outside providers that might be of help in physician’s office visit. Identify and request registration of patients to be seen as nurse visits. Provide advice and written resource information to those patients who cannot be seen
  7. Perform functions associated with Care Coordination and Care Management including: processing referrals, generating lab orders, contacting patients regarding lab results, approving medication refill requests for non-scheduled medications, and answering phone and in-person questions related to patient care
  8. Provide “Care Management” for a limited number of high utilization / high risk patients to reduce return rate & ER visits and improve quality of care
  9. Be willing to contribute to the continuous improvement of procedures, policies and materials affecting the Medical Clinic and its patients
  10. Possess ability and willingness to work in an EMR (electronic) environment and to meet or exceed the documentation requirements required to meet Meaningful Use and other clinical quality benchmarks required by any and all of our grant funders and clinic accepted initiatives
  11. Room patients for and provide support to volunteer providers and insure that they have completed EMR documentation at the completion of their shifts
  12. If at or over 0.5 FTE, complete White Bird Employee Orientation (NVT)

Requirements

  1. Current Oregon RN license
  2. Minimum 2 years experience working as an RN with some experience in the delivery of primary care
  3. Ability to work with a wide range of patients including low/no income, and homeless adults
  4. Willingness to participate in continuing education
  5. Ability to work effectively with minimal supervision
  6. Strong computer skills. The ability to send and receive email, write documents in MS Word, look up information on the internet, and use the EHR system
  7. Maintain current BLS and complete annual blood borne pathogen training
  8. A SENSE OF HUMOR!!

Preferred

  1. Bilingual in English and Spanish
  2. Minimum of two years experience in primary care medical practice
  3. Experience working in a consensus environment

Accountability

This position reports to the Medical Director

NOTE: All positions at White Bird Clinic have a minimum 3-month probationary period.

Please contact ve@whitebirdclinic.org for more information.

Finance Manager

POSITION SUMMARY

The Finance Manager will maintain the general ledger and fixed assets, and assist with financial statement preparation, annual budget, annual audit, cash management, grant invoicing, payroll and accounts payable.

ESSENTIAL DUTIES AND RESPONSIBILTIES

  1. Prepare and enter monthly journal entries.
  2. Assist in preparation of monthly financial statements including the distribution of site statements to all budget managers, Community, and distribution of quarterly financial statement reports to the Board of Directors.
  3. Reconcile bank accounts on a monthly basis.
  4. Reconcile general ledger accounts and make necessary adjustments monthly.
  5. Prepare grant invoicing and reconciliation to comply with grantor funding requirements, and prepare budget sections of grant applications and RFPs.
  6. Assist in reviewing accounts payable batches for accuracy.
  7. Maintain related accounting files.
  8. Manage and supervise the activities of the Accounting Clerk to ensure work meets goals and performance objectives. Such duties include hiring, training, supervising and conducting performance evaluations Accounting Clerk.
  9. Assist with accounting projects as needed.
  10. Monitor cash flow and provide accurate and timely cash flow reports to CFO and Executive Coordinators.
  11. Perform Cost/benefit analysis on purchases over $3,000, as necessary.
  12. Demonstrate a commitment to the mission, core values and goals of White Bird Clinic and its healthcare delivery including the ability to integrate values of justice, respect, compassion, excellence and stewardship into appropriate programs and services.
  13. Other duties as assigned by supervisor and necessary to support fiscal operations.

SECONDARY DUTIES AND RESPONSIBILTIES

  1. Attend staff meetings, in-service meetings and participate in agency committees and task force activities as required.
  2. Assume department supervisory duties when necessary.

SUPERVISORY RESPONSBILITIES: This position has supervisory responsibility.

SALARY: Pay is commensurate with experience.

QUALIFICATIONS AND REQUIREMENTS:

Bachelor’s degree in Accounting and five year’s accounting experience. Health Care Accounting experience preferred.

LETTER OF INTEREST:

Please send a letter of interest along with a resume to janice@whitebirdclinic.org or complete the application process described below.

SHOP Outreach and Enrollment Presenter Assister

As a team member, this position is part of a program to be funded by a grant from the Oregon Health Authority to assist homeless individuals eligible for public or private health insurance through the Affordable Care Act.

RESPONSIBILITIES:

  1. Learn the eligibility requirements, the plans available and enrollment process.
  2. Maintain certification with Oregon Health Authority.
  3. Work with team to develop presentations.
  4. Present information to groups and to eligible individuals by appointment, phone or in the field.
  5. Lead consumers through application and enrollment process.
  6. Document contacts for program statistics.
  7. Complete reports for timely and accurate submissions.

REQUIREMENTS:

  1. Bilingual (English/Spanish)
  2. At least two years of experience in a homeless, crisis intervention, mental health, information and referral or substance abuse environment.
  3. Ability to work comfortably and effectively with various populations, especially homeless.
  4. Ability to network with other agencies.
  5. Ability to make group presentations and assist individuals with benefits/entitlements.
  6. Basic computer skills, including work processing and data entry.
  7. Written and oral communications skills.
  8. Attention to detail.
  9. Pass the required criminal background check.
  10. Complete all required trainings, pass and maintain certification.
  11. Complete White Bird’s new employee orientation.
  12. Valid Oregon driver’s license.
  13. A sense of humor.
  14. Successfully complete a 6 month probationary period
  15. Reports to the SHOP Coordinator

PREFERRED:

  1. Experience in team work and in leadership role.
  2. Trained and experienced in working with Oregon Health Authority and use of their Portal.
  3. American Sign Language.

Salary of $18.00 per hour and benefits to include sick leave, holidays and vacation.