Fiscal Clerk Specialist

Posted by on Jan 27, 2017 in | Comments Off on Fiscal Clerk Specialist

This full time position provides support for fiscal processes for White Bird Clinic and reports to the Fiscal Coordinator, Clinic Coordinators, and Administrative Team.

40 hours per week.

Pay and Benefits:

$15.06 per hour. Benefits: Employer will contribute to Dental and Health insurance, paid sick and vacation time.

Job Description:

Duties include:

 General Ledger:

  1. Review, enter and post the approved monthly recurring entries worksheet.
  2. Review, enter and post the Joint Allocation worksheet.
  3. Perform or crosscheck the Monthly reconciliations of PR sub ledgers to G/L, and the quarterly reconciliations of the Fed and State tax reports.
  4. Produce monthly/quarterly financial stats for agency and programs.
  5. Review financial stats and reports as needed by Admin team or programs.

Other Duties:

  1. Back up bank reconciliation
  2. Compile data for external agency reporting in conjunction with the Fiscal Coordinator
  3. Statistical fiscal analysis as requested by Admin or Fiscal Coordinator
  4. Back up Fiscal Clerk as needed
  5. Attend New Employee Orientation/New Volunteer Training
  6. Additional Duties as assigned by admin team and/or Clinic CFO


  1. Minimum two years experience in P/R, A/P, A/R-Billing, G/L, or any combination of those that would prepare for these duties.
  2. Two years experience in office procedures with an emphasis on confidential records
  3. Adequate experience with computerized accounting and records systems.
  4. Minimum five years experience in corporate fiscal/bookkeeping, with at least two in non-profit organizations preferred.
  5. Minimum two years experience in P/R, A/P, A/R-Billing, G/L, or any combination of those that would prepare for these duties.
  6. Specific and adequate experience with computerized accounting systems, preferably fund-based.
  7. Strong ability with Excel spreadsheet manipulation.
  8. Experience in preparing for, performing, or coordinating independent audits to government standards Ability and willingness to adapt compliant systems within a communal-consensus organization.
  9. Ability to work closely with Clinic Coordinator and Grant Writer
  10. Ability to perform and depict complex analysis of financial matters

NOTE:  This position has a 6-month probationary period.


You can apply online by filing out the form below or you can download the application packet here and mail it in.

Instructions: Please read job description and summary of the history of White Bird Clinic, then complete this application and submit it to the Clinic by the advertised deadline. Please be sure that you have answered all pertinent questions. Feel free to attach copies of your resume or vita and cover letters, if you wish.

First/Last Name:




Date Available:

Driver's License:

List three references, their addresses, phone numbers and occupations:

Reference 1

Reference 2

Reference 3

Provide last date of employment:

Work History: List below your work experience, including volunteer work. Include the job title, name and address of employer, name of supervisor, dates of hiring and leaving, and reason for leaving.

Education: Please list your training and education, including degrees and certifications earned, and list any other qualifications relevant to this position. (If the position you are applying for requires current certification as an RN or EMT in the state of Oregon, please upload a photocopy of your certification with your resume at the bottom of this page.)

Why do you want to work at White Bird? In a collective?

How would you work with a large, unruly, slightly crazy, and occasionally unreliable group of staff or volunteers?

Given the job description and evaluation criteria, please provide any information about yourself that will help us in making a decision.

Supplemental Questions for this position:

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If you have a resume and/or cover letter, use the following to search your file system for those documents.


Cover Letter:

The electronic signature authorizes White Bird Clinic to contact any sources and references to verify and obtain information in assessing my qualifications, unless otherwise specified on application. I certify that all my statements on this application are true.



Please note that after you submit this application it may take up to a minute to submit your application and supporting documents. Please do not close the window or cancel the process until you get the message that your application has been submitted.