Fiscal Assistant

Part-time to full-time depending on candidate needs

Pay and Benefits:

$18.00 an hour. Benefits: Paid sick, vacation and holidays. Eligible for insurance at 30 hours/week or higher.

Job Description:


  • Process bi-weekly payroll for 180+ hourly employees using Paychex, including garnishments, benefits and taxes according to federal and state wage and hour regulations.
  • Work with Program Coordinators to ensure all timecards are approved and accurate.
  • Assist with new employee set-up as well as changes to existing employee positions, pay, etc.
  • Help answer general payroll inquiries from employees.
  • Audit a mixture of pay codes with corresponding workers’ compensation codes.
  • Audit vacation and sick time accruals.
  • Prepare and/or create payroll-related reports as needed.
  • Support daily operations of the accounting department.
  • Duties related to non profit fiscal management of grants and contracts.
  • Other duties as assigned.


  • Associates degree preferred; or equivalent combination of education and experience.
  • Experience processing payroll in a medium to large company.
  • Familiarity with Paychex Flex payroll system.
  • General accounting experience and knowledge of GAAP.
  • Non profit industry and grant accounting experience helpful.
  • Very good verbal and written communication skills.
  • Exceptional interpersonal skills.
  • Ability to handle confidential and sensitive information.
  • Ability to work under tight deadlines while maintaining composure.
  • Solid skills in Microsoft applications (Word, Excel, Outlook).
  • Wage & Hour law knowledge helpful.
  • Experience processing garnishments, preferably in Oregon.
  • Ability to work independently and as part of a team; very organized; high attention to detail.
  • Willingness to embrace change and learn new skills, tools and technology.
  • Flexible and adaptable.


You can apply online by filing out the form below or you can download the application packet here and mail it in.

Instructions: Please read job description and summary of the history of White Bird Clinic, then complete this application and submit it to the Clinic by the advertised deadline. Please be sure that you have answered all pertinent questions. Feel free to attach copies of your resume or vita and cover letters, if you wish.

First/Last Name:




Date Available:

Driver's License:

List three references, their addresses, phone numbers and occupations:

Reference 1

Reference 2

Reference 3

Provide last date of employment:

Work History: List below your work experience, including volunteer work. Include the job title, name and address of employer, name of supervisor, dates of hiring and leaving, and reason for leaving.

Education: Please list your training and education, including degrees and certifications earned, and list any other qualifications relevant to this position. (If the position you are applying for requires current certification as an RN or EMT in the state of Oregon, please upload a photocopy of your certification with your resume at the bottom of this page.)

Why do you want to work at White Bird? In a collective?

How would you work with a large, unruly, slightly crazy, and occasionally unreliable group of staff or volunteers?

Given the job description and evaluation criteria, please provide any information about yourself that will help us in making a decision.

Supplemental Questions for this position:

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If you have a resume and/or cover letter, use the following to search your file system for those documents.


Cover Letter:

The electronic signature authorizes White Bird Clinic to contact any sources and references to verify and obtain information in assessing my qualifications, unless otherwise specified on application. I certify that all my statements on this application are true.



Please note that after you submit this application it may take up to a minute to submit your application and supporting documents. Please do not close the window or cancel the process until you get the message that your application has been submitted.