Financial Specialist

Posted by on Jul 12, 2017 in | Comments Off on Financial Specialist

This is a generic description for the Financial Specialist performing the regular accounting duties of A/P, A/R, and G/L in accordance with the Fiscal Procedures Manual. Any or all of these tasks will be assigned as required, based on the needs of the organization and the skills and experience of the individuals. This financial team member will be expected to cross train to provide coverage in all tasks. This position ranges from 19-40 hrs per week, scheduled to be compatible with Financial requirements.

40 hours per week

Pay and Benefits:

$15.87 per hour plus dental/medical insurance and paid sick, vacation and holidays.

Job Description:

Accounts Payable:                           

  1. Process invoices and check requests, verify approval by authorized staff and coding as required by procedure, and process for payment in the A/P sub ledger.
  2. Prepare AP checks and submit pay packages for authorized approval.
  3. Maintain the A/P in-process and vendor files.
  4. Enter all manual checks as AP and maintain Check Log.
  5. Maintain vendor data, and prepare 1099 reports.
  6. Monitor adequacy of bank balance monthly.
  7. Monitor ongoing approvals lists.

Accounts Receivable:

  1. Prepare monthly JE for revenue accrual for the scheduled entries. Enter the unscheduled or reimbursement A/R in the recurring entries worksheet, and/or specialized JE entries as required.
  2. Maintain the Internal/Programs A/R manual records binder, and perform the daily and monthly entries into the proper worksheets, including recurring entries worksheet.
  3. Process all cash and checks prepare deposits. Cash is maintained in safe, accessed by Admin staff to segregate duties.
  4. Prepare and record bank deposits
  5. Reconcile A/R to G/L each quarter.

General Ledger:

  1. Review and post the A/P and A/R sub ledgers to the G/L as soon as transferred.
  2. Review, enter and post the approved monthly recurring entries worksheet.


  1. Minimum two years experience in P/R, A/P, A/R-Billing, G/L, or any combination of those that would prepare for these duties.
  2. Two years experience in office procedures with an emphasis on confidential records
  3. Adequate experience with computerized accounting and records systems.

Reports to:  Ficsal Coordinator/Team Leader

Note: This position has a 6-month probationary period.


You can apply online by filing out the form below or you can download the application packet here and mail it in.

Instructions: Please read job description and summary of the history of White Bird Clinic, then complete this application and submit it to the Clinic by the advertised deadline. Please be sure that you have answered all pertinent questions. Feel free to attach copies of your resume or vita and cover letters, if you wish.

First/Last Name:




Date Available:

Driver's License:

List three references, their addresses, phone numbers and occupations:

Reference 1

Reference 2

Reference 3

Provide last date of employment:

Work History: List below your work experience, including volunteer work. Include the job title, name and address of employer, name of supervisor, dates of hiring and leaving, and reason for leaving.

Education: Please list your training and education, including degrees and certifications earned, and list any other qualifications relevant to this position. (If the position you are applying for requires current certification as an RN or EMT in the state of Oregon, please upload a photocopy of your certification with your resume at the bottom of this page.)

Why do you want to work at White Bird? In a collective?

How would you work with a large, unruly, slightly crazy, and occasionally unreliable group of staff or volunteers?

Given the job description and evaluation criteria, please provide any information about yourself that will help us in making a decision.

Supplemental Questions for this position:

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If you have a resume and/or cover letter, use the following to search your file system for those documents.


Cover Letter:

The electronic signature authorizes White Bird Clinic to contact any sources and references to verify and obtain information in assessing my qualifications, unless otherwise specified on application. I certify that all my statements on this application are true.



Please note that after you submit this application it may take up to a minute to submit your application and supporting documents. Please do not close the window or cancel the process until you get the message that your application has been submitted.