Fiscal Coordinator

Posted by on Mar 25, 2015 in | Comments Off on Fiscal Coordinator

This full-time temporary for 3 months position provides oversight and coordination of fiscal processes and staff for White Bird Clinic. This includes technical and procedural guidance to the fiscal clerks in addition to system improvements to assure optimal fiscal function.

40 hours per week.

Pay and Benefits:

$15.87 per hour plus dental/medical insurance and sick, vacation and holiday pay.

Job Description:

Reports to: Core Team

Duties include:

  1. Assure compliance with regulatory and funding source requirements.
  2. Monitor White Bird Clinic assets including banks accounts, investments and physical assets. Recommend actions to assure adequate protection and cash flow.
  3. Assure adequate internal controls through appropriate separation of duties. (HR, MERP, Insurance, Risk Management.)
  4. Ensure that fiscal staff maintains financial record systems in accordance with Generally Accepted Accounting Principles, and monitor the use of all funds.
  5. Advise and assist fiscal staff, admin team, and Community with fiscal processes.
  6. Provide guidance and training for fiscal staff. Ensure maximum efficiency and effectiveness and use of resources.
  7. Design and maintain computer tools to reduce error and simplify processes.
  8. Maintain and update the Fiscal Policies and Procedures Manual. Recommend changes to financial policies, with authority to use interim changes pending approval.
  9. Review all contracts, grants and award documents for fiscal process requirements.
  10. Perform appropriate analysis of fiscal activity to assist Community and programs.
  11. Improve and maintain the complex system that prepares timely monthly financial statements. Ensure statements are presented in a timely manner.
  12. Prepare or assist external reporting items including: 990, CT-12, UDS, FSR, and others.
  13. Prepare and maintain budgeting and other fiscal elements for internal and external use.
  14. Prepare and coordinate annual independent external audit.
  15. Perform internal audit through a random sampling of fiscal processes.
  16. Present annual financial report to the annual combined Board/Community meeting.
  17. Attend Admin and Board/Community meeting.
  18. Available to Board of Directors for reporting/discussion.
  19. Attend New Employee Orientation
  20. Reports to Core Team


  1. Minimum five years experience in corporate fiscal management, with at least two in non-profit organizations, or a CPA with nonprofit experience.
  2. Appropriate formal NPM educational preparation would substitute for three years of experience.
  3. Prior direct experience with Federal, State, County, Municipal, and private contract compliance.
  4. Specific and adequate experience with computerized accounting systems, preferably fund-based.
  5. Strong ability with Excel spreadsheet manipulation.
  6. Experience in either performing or coordinating independent audits to government standards.
  7. Ability and willingness to adapt compliant systems within a communal-consensus organization.
  8. Ability to work closely with Clinic Coordinator and Grant Writer
  9. Ability to perform and depict complex analysis of financial matters.

Note: This position has a 6-month probationary period.


You can apply online by filing out the form below or you can download the application packet here and mail it in.

Instructions: Please read job description and summary of the history of White Bird Clinic, then complete this application and submit it to the Clinic by the advertised deadline. Please be sure that you have answered all pertinent questions. Feel free to attach copies of your resume or vita and cover letters, if you wish.

First/Last Name:




Date Available:

Driver's License:

List three references, their addresses, phone numbers and occupations:

Reference 1

Reference 2

Reference 3

Provide last date of employment:

Work History: List below your work experience, including volunteer work. Include the job title, name and address of employer, name of supervisor, dates of hiring and leaving, and reason for leaving.

Education: Please list your training and education, including degrees and certifications earned, and list any other qualifications relevant to this position. (If the position you are applying for requires current certification as an RN or EMT in the state of Oregon, please upload a photocopy of your certification with your resume at the bottom of this page.)

Why do you want to work at White Bird? In a collective?

How would you work with a large, unruly, slightly crazy, and occasionally unreliable group of staff or volunteers?

Given the job description and evaluation criteria, please provide any information about yourself that will help us in making a decision.

Supplemental Questions for this position:

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If you have a resume and/or cover letter, use the following to search your file system for those documents.


Cover Letter:

The electronic signature authorizes White Bird Clinic to contact any sources and references to verify and obtain information in assessing my qualifications, unless otherwise specified on application. I certify that all my statements on this application are true.



Please note that after you submit this application it may take up to a minute to submit your application and supporting documents. Please do not close the window or cancel the process until you get the message that your application has been submitted.